Organize a running race with Wilout

Club, association or company, you want Organize a running race. Whether for solidarity reasons (collecting donations, promoting a cause) or events (business promotion), there are a number of things to know and rules to follow.

Sport combined with your communication

It is well known that running sports events have been very popular for over a decade. From the Paris Marathon to the Color Run, many amateurs join the more experienced ones.

Indeed, according to the site runners.fr : 56% of French people say they exercise sports at least once a month. This represents no less than 28.5 million people, including 5.9 million who practice running.

The organization of a running race is therefore a real opportunity promotion for associations and businesses. However, it is a demanding project that requires a lot of organization.

Organizing a running race: administrative side

The site of the French Athletics Federation gives recommendations and obligations for the organization of an event related to running outside the stadium.

First, for a running event without timekeeping no ranking, Counting to Minus 100 participants, it is not necessary to obtain the approval of the FFA. You will have to file a declaration to the competent prefect. If the event takes place in A single city, it can be deposited to the Mayor or the Prefect of Police.
For all other running events that do not meet these criteria, you must contact the FFA at least four months prior to the event

Then, as an organizer, there are several elements to anticipate:

• Get appropriate liability insurance
• Ensure the coverage of volunteers and supervisors
• Require a medical certificate from participants (kept by the organizer)
• Obtain the necessary authorizations for the route (crossing private properties or a national park)
• Be part of an approach that respects the environment (garbage collection, trash can management)
• Finally, appropriate security and emergency measures must be put in place.

This list is not exhaustive. Depending on the type of race, you may be required to provide for other provisions (supplies, toilets).

From the management of participants in running

Once you have obtained the necessary authorizations, you will be able to start registering for your run.

Use a online ticketing software will allow you to coordinate registrations effortlessly And of monitor attendance in real time.

Indeed, you will have access to a back office allowing you to:

• Generating a mini-site for registrations: a communication vector, it is fully customizable
• Create your electronic tickets (paid or free), they can be used to collect a bib
• Send personalized invitations
• Validate registrations after receiving the medical certificate
• Follow up on registrations (occupancy rate, available places)
• Export the list of your participants
• Edit a participation report

In addition, it is also possible to use A free application of ticket control linked to your back office. In this way, you can ensure in real time the Updating your participant list as well as their control.

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Whether it's 5km or 42km, organizing a run is a project requiring meticulous preparation. Wilout makes available to event organizers the most ergonomic platform possible thus facilitating the management of their participants!