Manage the responses to your invitations with the new RSVP feature

Organizing an event is more than just selling tickets. It is also manage guests, Follow the answers, adjust logistics. And sometimes just knowing who's coming. That's where the RSVP come into play.

At Wilout, we know how quickly confirming an invitation can become a headache. So we integrated an RSVP feature directly into our tool for online ticketing. It allows you toAutomating responses, of Track attendance, andoptimize your participant management, all in the same place as selling your tickets.

What does RSVP mean in practice?

RSVP, it's the abbreviation for”Please answer”. Behind this polished formula, there is a feature that is very useful for event organizers. With RSVP, you can send email invitations and ask for a confirmation of participation. No more manual reminders, complicated spreadsheets or uncertainty about the number of participants.

Each recipient receives an invitation with a custom link. It only takes one click to confirm (or not) your presence. You receive the response in real time and everything is centralized in your ticketing dashboard. You can then revive those who did not respond or adjust the quantities of tickets available.

It's simple, smooth, and gives you more time to focus on the rest of your organization.

What types of events is RSVP useful for?

The answer is simple: almost all of them. Here are some examples to better project yourself in your own context:

Professional events

Seminars, conferences, product launches, workshops... When you invite customers, partners or collaborators, confirmation of invitation is essential. With the RSVP, you have a clear visibility on the number of expected participants. You can Limit seats, send reminders, provide the right number of badges, seats or meals.

Festivals, concerts, shows

Even for mainstream events, the RSVP may be useful. For example, if you are organizing a free evening With limited seats, or a Booked event to a community. You send the invitations, you follow the confirmations, and you control the accesses on the big day with the e-tickets.

Private parties or on a list

Weddings, galas, corporate parties or afterworks: the RSVP allows you to easily manage guests, even without selling tickets. And if you combine RSVP + ticketing, you can also gather practical information: allergies, menu options, placement preferences, etc.

How does it work with Wilout?

Wilout is a solution of full online ticketing, designed to adapt to all types of eventss. RSVP is integrated seamlessly, without complex configuration. Here's how you can use it, step by step.

1. Create your event

You define the main information: name, place, date, number of places available, prices if necessary. You choose whether the event is open to all, by invitation, or mixed (some of the seats on sale, another reserved for your guests).

2. Import your guests

You can import your contact list in a few clicks. Name, first name, email address: everything is ready to be sent.

3. Send the invitations by email

You write your message directly in Wilout. You can personalize the content, add the name of the recipient, integrate the visual of your event. The invitation contains a button for confirm attendance, which links to a page that is simple and quick to validate.

4. Follow the answers live

In your ticketing dashboard, you see who has confirmed, who has declined, who has not yet responded. You can send automatic reminders on a specific date, or target only waiting guests.

5. Generate e-tickets (if needed)

Each confirmed participant receives a E-ticket Or a dematerialized invitation with a QR code. On the day of the event, you can scan the tickets with a smartphone or tablet. No need for paper lists or manual checks.

Why integrate RSVP and ticketing in the same place?

Managing invitation confirmations on the one hand and selling tickets on the other is a source of mistakes and wasting time. By bringing everything together on Wilout, you gain clarity and efficiency. Here are some concrete benefits for you:

• Time saver : all data (ticket sales, reservations, RSVP responses) is centralized on a single tool.
• Fewer mistakes : no need to copy and paste between Excel files or different software.
• Clear overview : you know at a glance how many participants are expected, how many seats are left, and who has received an invitation.
• Better communication : sending targeted emails based on response status, automatic reminders, personalized confirmations.
• Follow-up after the event : you can export lists, analyze response rates, and reuse your contacts for future editions.

For what type of event and organizer?

The RSVP feature of the online ticketing Wilout is aimed at all event organizers, regardless of size, sector or budget.

Are you organizing a festival, a concert, a show or a match? You can ticketing, manage bookings, and control the entrances With e-tickets. RSVP is a complement for your VIP, partner or accredited guests.

Are you a company or an event agency? Wilout allows you to manage invitations, track responses, and optimize sales and attendance management. A real plus for your professional events.

Are you organizing a free, associative, or private event? Wilout remains adapted. La ticketing solution allows you to limit seats, collect information on participants, and automatically send invitations and confirmations.

A simple, complete and non-binding solution

Wilout is a online ticketing solution designed for event organizers. You can use it to sell tickets, send invitations, manage bookings, or combine all of this at your own pace.

No subscription, no commitment. You create an account for free, you test the tool, and you only pay if you sell paid tickets. For free events, it's 100% free, including with the RSVP feature.

You can also personalize your tickets, track your sales in real time, manage your ticketing as a team, and Scan tickets With theMobile app. All without the need for additional tools.

To go further

If you are looking for a web ticketing solution capable of managing ticket sales, participant management, invitation confirmations and online reservations at the same time, Wilout is made for you.

Try for free, without a bank card. And if you have specific needs, our team can assist you in setting up your ticketing management, so do not hesitate to contact us.

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Whether for a festival, a concert, a free event Or a private party, you maintain control over your entire organization.